Have you ever wondered how great it would be to view your Gmails using your favorite email client? Are you bored of using Gmail’s web interface? Do you want to have the convenience of sending and receiving mails, searching and filtering mails, organizing mails, offline mail storage and all the fancy stuff which your email client provide without ever visiting www.gmail.com?
If your answer to the above questions is YES, then you are as lucky as me because there is an easy way to achieve this. Since my favorite email client is MS Outlook Express 2007, I am going to show you how to do it using Outlook Express, but even if you don’t like Outlook express and have some other email client, don’t worry. Google provides this feature for below email clients, in addition to Outlook Express 2007:
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Just to clarify the above table, Google supports two protocols for gmail access – POP and IMAP. POP stands for Post Office Protocol which lets you download messages to your personal computer, whereas IMAP stands for Internet Message Access Protocol which allows you to do what POP does, but also provides better synchronization mechanism for checking mails from multiple clients or devices and is recommended by Google over POP. Here, I am going to show you how to setup gmail account in Outlook using IMAP in just 10 simple steps. Are you ready? Let’s start then.
Open your gmail account in your favorite browser and click on settings at the top right corner of the page. Once on the settings page, click on “Forwarding and POP/IMAP” link. In the IMAP Access section, just click on the Enable IMAP option and click on Save Changes button.
Click on Start, Programs and open Microsoft Outlook Express 2007.
Go to Tools, Options, Mail Setup tab. In the Mail Setup tab, click on E-mail Accounts… button. This will open the Account Settings dialog box.
Click on E-mail tab, if not already open and click on New… toolbar button. This will open the Add New E-Mail Account dialog box.
Select “Microsoft Exchange, POP3, IMAP or HTTP” option and click on Next.
In the next screen, select the check box saying “Manually configure server settings or additional server types” and click on Next.
In the next screen, select the option “Internet Mail” and click on Next.
In the Internet E-mail Settings screen, enter Your Name (doesn’t need to a be real name), E-Mail Address (Gmail id). In the Account Type dropdown, select IMAP. Type imap.gmail.com as Incoming mail server and smtp.gmail.com as Outgoing mail server (SMTP). User Name will automatically be populated from your Gmail id and type the Gmail account password in Password field. Your screen should look like below:
Click on More Settings… button. In the settings dialog box, go to Outgoing Server tab and select “My outgoing server (SMTP) requires authentication” checkbox and select “Use same settings as my incoming mail server” option below that, if not already selected.
Go to the Advanced tab and type 995 as Incoming server (POP3) and 587 as Outgoing server (SMTP). Now select “This server requires an encrypted connection (SSL)” checkbox and select TLS from “Use the following of encrypted connection” dropdown and click on OK.
Once you are back on the Add New E-Mail Account screen, click on Test Account Settings… button to verify that account is configured properly. If everything is correct, you will see a message displayed below:
Close the congratulations dialog box. Click on Next and Finish in the Add E-mail account dialog box to complete the setup.
Well, that’s about it! Congratulations, you are done with setting up Gmail inside Outlook Express 2007. Now you can take advantage of all the outlook features for google mails. You can get more information at Gmail support. Have fun!